What’s Happening
Microsoft
recently announced that it will no longer offer “unlimited” storage as part of licensing agreements with its EDU customers. Left unchecked, UC’s utilization will significantly outpace Microsoft’s planned storage limitations and lead to new, additional storage-related costs for the university.
What We’re Doing About It
The ICT Services Team will phase in the necessary changes to bring our utilization in-line with Microsoft’s new contracted storage limits over the course of the next two years. We are confident that our approach will avoid additional costs associated with the storage changes when they go into effect July 1, 2026.
What You Can Expect Next
ICT will use Microsoft-provided tools to track, manage, and optimize the university’s allotment of pooled storage across Exchange, OneDrive, and Teams and SharePoint sites.
-
The initial phases of the project will begin later this summer and continue through June 2026.
-
We will conduct proper testing, produce support documentation, and communicate with affected audiences prior to implementing each phase of the plan.
Important Dates
Please check back often for updates.
-
August 1, 2023 – Microsoft announces major storages cuts coming to Microsoft 365.
-
February 1, 2024 – Microsoft will be capping OneDrive storage quotas for users with the Office 365 A1 license (Alumni & Emeritus) at 100 GB. For those users who are over 100 GB, their OneDrive content will become read-only until they are under quota. Communication has been sent to affected users with next steps and required actions.
-
December 10, 2024 - New quotas for new Student Email (50 GB), new student and employee OneDrive (100 GB), and new MS Teams/SharePoint sites (100 GB).
-
January 21, 2025 - New quotas for existing Student Email (50 GB), existing student and employee OneDrive (100 GB), and existing MS Teams/SharePoint sites (100 GB), for users and teams/sites that are under the new quota.
How to Use Less Storage in OneDrive & Outlook
For additional information on checking your OneDrive storage, please see Checking Available Storage in OneDrive.
How To Guides & Additional Resources
ICT has put together tips to guide you through the changes and help make the most of your available storage in email, OneDrive, and Teams.